The Connemara Pony Breeders Society (“the CPBS”) is committed to protecting privacy and takes our responsibility regarding the security of your information extremely seriously. Our aim is to be completely transparent with respect to how we use and safeguard the data we gather.
This Policy sets out the following:
All personal data is collected and processed in accordance with Irish and EU Data Protection Laws.
Personal data means any information relating to you which allows us to identify you, such as your name, contact details, client or customer number, equine details, payment details and information about your access to our website.
You directly provide us with most of the data we collect. We may collect personal data from you when you engage with us – including but not limited to contacting us via telephone/email and engagement through our website.
Specifically, we may collect the following categories of information:
Some personal details about your physical or mental health, alleged commission or conviction of criminal offences are considered “sensitive” personal data under applicable data protection laws. We will process any such data only if you have given your explicit consent, or it is necessary, or you have deliberately made it public.
It’s important to highlight that our services are generally not intended for individuals under the age of 18 and we do not knowingly record or retain any personal information from such individuals. In the event that we inadvertently gather personal information in relation to a minor, we will take reasonable measures to remove any records where possible, other than such information as will allow us to identify and prevent future access from such individuals.
We collect this information for performing the Society’s contract with the members and for the purpose of our legitimate interest in representing and supporting members on a collective and individual basis, and protecting the member’s vital interests and those of their dependants.
We collect your data in order to:
We will use appropriate technical and physical security measures to protect your personal data which is transmitted, stored or otherwise processed by us, from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access.
Access is only granted to data on a need-to-know basis to those people whose roles require them to process your personal data. In addition, our service providers are also selected carefully and required to use appropriate protective measures.
As effective as modern security practices are, no physical or electronic security system is entirely secure. The transmission of information via the internet is not completely secure. Although, we will do our best to protect your data, we cannot guarantee the security of your data transmitted to our site. Any transmission of data is at your own risk. Once we receive your data, we will use appropriate security measures to seek to prevent unauthorised access. We will continue to revise policies and implement additional security features as new technologies become available.
From time to time, the CPBS may contact you with information regarding promotions and ancillary services via e-communications. You will be given the opportunity on every e-communication that we send you to indicate that you no longer wish to receive our direct marketing material.
Under certain circumstances, by law you have the right to:
If you want to exercise any of these rights, then please contact us. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Should you have any queries regarding any privacy issues you may have, or should you wish to access\amend\or erase any of your personal details, please contact us.
We may access and/or disclose your data if required to do so by law or in good faith and belief that such action is necessary to: (a) conform with the law or comply with legal process served on us; (b) protect and defend our rights or property including, without limitation the security and integrity of our network and systems; or (c) act under exigent circumstances to protect the personal safety of users of our services or members of the public.
We use third party service providers who work for us in the provision of our services. In providing the services, your data will, where applicable, be processed by the service provider on our behalf.
We will check any third party that we use to ensure that they can provide sufficient guarantees regarding the confidentiality and security of your data. We will have written contracts with them which provide assurances regarding the protections that they will give to your data and their compliance with our data security standards and international transfer restrictions.
In certain circumstances, we may share and/or are obliged to share your data with third parties for the purposes described above and in accordance with Data Protection Legislation.
A “cookie” is a small data file transferred by a Website to your computer’s hard drive. Cookies are typically classified as either “session” cookies or “permanent” cookies.
“Session” cookies do not stay on your computer after you leave our Website or close your browser. The aggregate information collected permits us to analyse traffic patterns on our site. This can enable us over time to provide a better experience on our site by improving content or personalisation and making our site easier to use.
“Permanent” cookies are those that remain on your computer. They are used to facilitate shopping, personalisation and registration services. For example, cookies can keep track of what you have selected to purchase as you continue to shop and allow you to enter your password only once on Web pages where a login is required. “Permanent” cookies can be manually removed by the user.
Our Privacy Notice may change from time to time and any changes to the statement will be communicated to you by way of a notice on our website.