Connemara Pony Breeders Society

Privacy Policy

Introduction

The Connemara Pony Breeders Society (“the CPBS”) is committed to protecting privacy and takes our responsibility regarding the security of your information extremely seriously. Our aim is to be completely transparent with respect to how we use and safeguard the data we gather.

This Policy sets out the following:

1. What personal data we collect?
2. How we collect your data?
3. How will we use your data?
4. Security of your data.
5. Marketing.
6. What are your data protection rights?
7. Disclosure of your data.
8. What are Cookies?
9. Changes to Privacy Policy.

All personal data is collected and processed in accordance with Irish and EU Data Protection Laws.

 

1. What personal data we collect?

Personal data means any information relating to you which allows us to identify you, such as your name, contact details, client or customer number, equine details, payment details and information about your access to our website.

 

2. How we collect your data?

You directly provide us with most of the data we collect. We may collect personal data from you when you engage with us – including but not limited to contacting us via telephone/email and engagement through our website.

Specifically, we may collect the following categories of information:

• Name, home address, e-mail address, telephone number, passport or other personal verification details, credit/debit card or other payment details;
• Information about any equines in which you have an interest for breeding purposes or otherwise;
• Communications you exchange with us or direct to us via letters, emails, chat service, calls, and social media;
• Your telephone conversations – these may be recorded both to assist us in training and in quality management, and to allow for the speedy resolution of queries;
• CCTV footage, when you visit our premises;
• Our business activities and your areas of interest;
• Information relating to your subscription to, receipt of or interest in any of our mailing lists or newsletters, or registration to access any of our restricted content;
• Entry details for competitions or promotions;
• Any account transactions – these may be routinely analysed so as to assist us in improving the services we provide to you;
• Employment applications including your personal information;
• Education and training information;
• Technical information relating to the device that you use to access our services.
• Location, including real-time geographic location of your computer or device through GPS, Bluetooth, and your IP Address, along with Wi-Fi hotspot and cell tower locations, if you use location-based features and turn on the location services settings on your device and computer;
• Use or view our website via your browsers cookies.

Some personal details about your physical or mental health, alleged commission or conviction of criminal offences are considered “sensitive” personal data under applicable data protection laws. We will process any such data only if you have given your explicit consent, or it is necessary, or you have deliberately made it public.

It’s important to highlight that our services are generally not intended for individuals under the age of 18 and we do not knowingly record or retain any personal information from such individuals. In the event that we inadvertently gather personal information in relation to a minor, we will take reasonable measures to remove any records where possible, other than such information as will allow us to identify and prevent future access from such individuals.

 

3. How we use your data?

 We collect this information for performing the Society’s contract with the members and for the purpose of our legitimate interest in representing and supporting members on a collective and individual basis, and protecting the member’s vital interests and those of their dependants.

We collect your data in order to:

• Manage your account; and
• Email you with offers/information about our services.
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4. Security of your Data

 We will use appropriate technical and physical security measures to protect your personal data which is transmitted, stored or otherwise processed by us, from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access.

Access is only granted to data on a need-to-know basis to those people whose roles require them to process your personal data. In addition, our service providers are also selected carefully and required to use appropriate protective measures.

As effective as modern security practices are, no physical or electronic security system is entirely secure. The transmission of information via the internet is not completely secure. Although, we will do our best to protect your data, we cannot guarantee the security of your data transmitted to our site. Any transmission of data is at your own risk. Once we receive your data, we will use appropriate security measures to seek to prevent unauthorised access. We will continue to revise policies and implement additional security features as new technologies become available.

 

5. Marketing

From time to time, the CPBS may contact you with information regarding promotions and ancillary services via e-communications. You will be given the opportunity on every e-communication that we send you to indicate that you no longer wish to receive our direct marketing material.

 

6. What Are Your Data Rights

Under certain circumstances, by law you have the right to:

• Request information about whether we hold personal information about you, and, if so, what that information is and why we are holding/using it;
• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it;
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected;
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below);
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes;
• Object to automated decision-making including profiling, that is not to be subject of any automated decision-making by us using your personal information or profiling of you;
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it;
• Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format;
• Withdraw consent. In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

If you want to exercise any of these rights, then please contact us. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

Should you have any queries regarding any privacy issues you may have, or should you wish to access\amend\or erase any of your personal details, please contact us.

 

7. Disclosure of your data

We may access and/or disclose your data if required to do so by law or in good faith and belief that such action is necessary to: (a) conform with the law or comply with legal process served on us; (b) protect and defend our rights or property including, without limitation the security and integrity of our network and systems; or (c) act under exigent circumstances to protect the personal safety of users of our services or members of the public.

We use third party service providers who work for us in the provision of our services. In providing the services, your data will, where applicable, be processed by the service provider on our behalf.

We will check any third party that we use to ensure that they can provide sufficient guarantees regarding the confidentiality and security of your data. We will have written contracts with them which provide assurances regarding the protections that they will give to your data and their compliance with our data security standards and international transfer restrictions.

In certain circumstances, we may share and/or are obliged to share your data with third parties for the purposes described above and in accordance with Data Protection Legislation.

 

8. Changes to Privacy Notice

Our Privacy Notice may change from time to time and any changes to the statement will be communicated to you by way of a notice on our website.